Workflow Management in PM Software
Workflow Management is a critical part of any successful business because it encompasses many of the key aspects of business success. Here, we will talk about the different ways that project management software can help you with workflow management. No matter what types of projects your team is working on, there are many benefits of using the workflow
Mapping of workflow in the software:
When you use a readily customizable Project management software you can have a very easy time mapping the workflow. This can help you to keep track of all the activities when your team is widely dispersed. Having this ability at your fingertips can be immensely useful when you are planning, budgeting and other parts of the business plan.
Mapping escalation matrix if not closed within the assigned timeline:
Workflow management software can also help you map the escalation matrix, When the workflow is in tune with the escalation matrix, things can move much more smoothly with the appropriate levels being accomplished in the right time frame. If they don’t get done, automatic escalations get triggered and senior people get involved in resolving issues related to “why things don’t get completed within the time frame”.
Immediate reports at all levels within the MIS & dashboard:
If there are continuous slippages and teams are not able to complete requests within the deadlines, senior management gets this view in the dashboard immediately. Preventive and corrective action can be taken by the senior managers. Preventive action like training people, adjusting the turn-around-time, adding more resources etc. can be planned. Corrective action like adding temporary team members from other departments, asking team leads to monitor requests personally etc. can be taken.
Configurable workflow to meet unique business needs:
Because every business is different, it is important that your project management software can take care of workflow in a way that meets your unique business needs. As long as you know what it is that qualifies as your business needs, you can find a project management software program that can make the workflow happen in such a way as to meet those needs in the appropriate time frame.
Creating workflow data points when needed, forms can be customized to meet business needs:
A great advantage of project management software is you can create the workflow data points in order to meet the needs of your business. You can customize forms so that the most important things are kept track of and nothing gets lost in the cracks. It is important in order to be able to meet all of these business needs and the ability to customize certain aspects of the program helps immensely with making sure the software works for your business needs.
Ideally should be integrated with change management & document management system:
One of the most useful aspects of project management software is that it can be integrated with other software or modules. You can integrate the workflow management piece with the change management and document management system so that everything is running smoothly together. This allows the team to be aware of any changes and change their workflow accordingly.
It is a part of overall project management lifecycle management:
We all know that workflow is part of the overall project management and lifecycle management. This is why you want a project management software program that allows you to track all activities end-to-end so that the overall lifecycle management of your projects is running more efficiently and productively.
Workflow management is a key aspect to the success of your business because it can help you to know what is going on and when, as well as to make sure every task is completed on time. This is why many people use project management software that has sufficient workflow management software within it. With the right help, your projects could be completed more smoothly than ever with less confusion and stress and much more customer satisfaction.