Project Return

Task Management Software – The Difference between Average and Successful People

June 6th , 2018

Task management can be a challenge; it is essential to cultivate effective task management tools. Fortunately, there are a variety of software tools and management tips that can help individuals or project management teams.

The main difference between average and successful is the ability to manage tasks efficiently. This difference can be eliminated using good task management software.

Read on to learn about recommended task management tools that will increase your productivity, and seven tips to facilitate the creation and completion of tasks.

Recommended Tools for Task Management

  1. Paper - This humble option has a proven track record among Project Managers and other successful leaders. It remains a popular planning and task management tool. However, using a paper planning system does have its drawbacks. Once the paper version of the task management list is complete for the day, it must be entered manually into any other system being used.
  2. Task Management Software -There are many stand-alone task management systems and programs. There is also a wide variety of programs that incorporate task management with other communication features, such as email.

These programs can be installed on a desktop computer, or an online solution could be utilized. Either way, it is important that all data and updates are shared among the stakeholders in a quick and efficient manner.

Many online solutions are a full suite of project management programs, including task management software. They organize and optimize all tasks, messages, due dates, and milestones for every stage of a project. Task management is an especially important tool during the project planning phase, but it retains its significance all the way through to the projects successful conclusion.

7 Tasks Tips to Boost your Productivity -

  1. Pick the time of day that is best for you and set time aside for your task management process. In the morning, start the day by reviewing your task list for incomplete actions, scheduled meetings, and the long-range tasks and goals. Alternatively, at the end of the workday, refer to your task list to see the accomplishments of the day and any tasks still pending action. Prioritize your tasks for the next work day.
  2. Task Identification: Periodically brainstorm a list of all the tasks waiting for completion, in no particular order. When you have noted every task you can recall, then you can start categorizing them by date or priority.
  3. Limit tasks to a single action item. Break down any large or complicated projects into single action tasks that can be completed in a short amount of time.
  4. Prioritize all your tasks. They will not all get done in a single day, and some tasks are dependent on the completion of another task.
  5. Assign due date. After tasks have been prioritized, give each a due date; this will assist in helping you track the status of a project against its milestones.
  6. Categorize tasks. Establish a set of categories that correspond to the project timeline and assign certain tasks to the appropriate category.
  7. Celebrate Important Project Milestones. Achieving important project milestones is a great excuse to celebrate the progress you are making on the overall project.

Return

Top